If the Ribbon is unpinned, you can pin it. When the Ribbon is unpinned, you can see the tabs but not the command groups-when you click on a tab, the command groups appear. If the Ribbon is pinned, you can unpin it. When the Ribbon is pinned, tabs and command groups are visible. Pin the RibbonĪs you work, the Ribbon can be either pinned or unpinned. If you select the style, Word reformats your selections to that style. If you hover over a style, any text you have selected appears in that style. For example, if you press the down-arrow in the Styles group, Word presents a gallery of styles. When you hover over an option, Word provides a live preview of how your document will appear if you select that option. When you select a Ribbon option, Word may present a gallery. Click the dialog box launcher to see additional commands in a dialog box or pane. Menus and dialog boxes provide additional options and/or commands.ĭ Dialog Box Launcher: You may find a dialog box launcher in the bottom-right corner of a command group. Each tab has several command groups.Ĭ Command Buttons: You click command buttons to issue commands or to access menus and dialog boxes. Clicking a tab displays several command groups.ī Command Groups: A command group is a group of related command buttons. The Ribbon is located near the top of the window, below the Quick Access toolbar and the Title bar.Ī Tabs: At the top of the Ribbon are several tabs. In Microsoft Word 2013, you use the Ribbon to issue commands. You use commands to tell Microsoft Word what to do. University of Wisconsin-Eau Claire 105 Garfield Avenue P.O.Author: Sharlie Last modified: January 17 2021 Only the records meeting your criteria will be merged. If you want to set up other criteria for filtering, select And or Or from the pull-down list and repeat steps 7–9 as necessary In the Compare to text box, type the value/text to which the information should be comparedĮXAMPLE: To finish merging the records of those who are professors, in the Compare to text box, type Dr. The Filter and Sort dialog box appears, with the Filter Records tab displayed.įrom the first Field pull-down list, select the field on which you want to base your filterĮXAMPLE: To merge only the records of a specific title, from the Field pull-down list, select Titleįrom the Comparison pull-down list, select the type of comparisonĮXAMPLE: To continue merging only the records of those who have a certain job title, from the Comparison pull-down list, select Equal to In the Refine recipient list section, click FILTER Only the records meeting the selected criteria will be merged. In the heading that you wish to filter by, click the » select the desired filter The Mail Merge Recipients dialog box appears For example, you may want to send letters only to personnel from a specific department. To close the Filter and Sort dialog box, click OKīy establishing a filter, you determine specific records to be merged and printed according to the criteria you select. To set up another sort order(s), from the Then by pull-down lists, select the appropriate options To set the order in which the records will be sorted, select Ascending or Descending The Filter and Sort dialog box appears, with the Sort Records tab displayed.įrom the Sort by pull-down list, select the appropriate option In the Refine recipient list section, click SORT HINT: Clicking the same heading again will reverse the order (i.e., ascending or descending) of the sort.įrom the Mailings tab, in the Start Mail Merge group, click START MAIL MERGE » make the appropriate selection The Mail Merge Recipients dialog box appears. In the Start Mail Merge group, click EDIT RECIPIENT LIST. In the Start Mail Merge group, click SELECT RECIPIENTS » make the appropriate selection Sorting the Records: QuickSortįrom the Mailings command tab, in the Start Mail Merge group, click START MAIL MERGE » make the appropriate selection For example, you could print letters in numerical order, by zip code, or alphabetically by last name. īy selecting a sort order, you can determine the order in which your records are merged and subsequently printed. NOTE: For more information on the data document, refer to Mail Merge: An Overview. These options are selected through the Filter and Sort dialog box. For example, you can have the records sorted to print out in a specific order, or you can create a filter so you only merge records that meet specific criteria. Word's Mail Merge feature allows you to customize your merge. This article is based on legacy software. (Legacy) Microsoft Word 2007: Mail Merge: Filter and Sort Options
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